A digital board meeting is a conference that is held online. It has numerous advantages over a face-toface meeting with the added benefit of greater flexibility and lower cost. The main benefit is that it gives your company more flexibility when it comes to scheduling. You can establish an agenda that does not require everyone to block off an entire day to attend meetings that last only a few minutes. It also allows your directors to participate at their own homes, or even when traveling abroad.
During a virtual meeting it can be very easy for people to give in to distractions. When a meeting is held remotely it can be difficult to resist the urge to check email or grab a snack or take care of children and pets. It can be difficult for the board chair to keep people engaged in the discussion. It is essential to choose the right technology to conduct your meeting digitally and to establish guidelines to ensure effective communication.
A platform that supports document sharing, video conferencing and voting can make it easier for your board members to be part of the meeting. It is also essential to select a stable and reliable platform that is user-friendly for your board members. Furthermore, it’s essential to have an alternative plan in case your internet connection goes down during the meeting. It is also recommended to provide training sessions and assistance to your board members https://www.boardroomdigital.info/board-of-directors-conflict-of-interest-policy-common-rules/ to ensure that they can utilize the tool effectively.